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COVID-19 Health and Safety Framework

(This document is meant to provide a framework for decision-making and communicating to employees in regards to COVID-19. Please follow CDC and global authorities as your primary resource for decisions on this situation. This doc is meant to be helpful, but is not officially verified and should be used at your discretion.)

The goal of this framework is to provide our employees with a clear understanding of the decisions our internal Committee is making based on CDC and local official input, with the mindset of minimizing disruption to our business and maintaining a proactive approach to the health and safety of our team.

Framework:

Committee Determinations of current office levels:

City 1 - Level 1

City 2 - Level 2

City 3 - Level 2

Remote employees: Level 3

Category	Level 1 - low (no immediate concern in the initial or surrounding office location)	Level 2 - mid-low (potential for concern in that office location based on cases in surrounding areas)	Level 3 - mid (surrounding areas and some cases developing near the office location/city based on cases in that area)	Level 4 - high (un-contained outbreak in the office location/city based on widespread outbreak initial area) In this scenario: Governments and CDC will likely implement specific guidelines
Internal Travel (between Front offices)	Allow all internal travel	Domestic: Allow domestic travel between offices that are of the same or a lower category level International: Only *essential and critical travel allowed, approved by HR and Planning Team leader	No internal travel, unless and approved by HR and Planning Team leader	No internal travel
Customer Travel (domestic)	Allow all travel to customers	Allow travel between locations that are of the same or a lower category level, but if employee is uncomfortable they do not have to go. Category by location of customer will be determined by HR and Org Leader ad-hoc based on where the customer is located and CDC information.	Only *essential and critical travel allowed, approved by HR and Planning Team leader	No customer travel
Customer Travel (international)	Allow all travel to customers	Only essential and *critical travel allowed, approved by HR and Planning Team leader	No international travel, unless *extremely critical and approved by HR and Planning Team member	No customer travel
Personal travel quarantines	14-day work from home requirements after returning from a community that contains risk of spread: https://wwwnc.cdc.gov/travel/	Same as level 1 (14-day work from home requirements after returning from a community that contains risk of spread: https://wwwnc.cdc.gov/travel/)	Same as level 1 + additional widespread and uncontained countries and states as determined by the CDC	Same as level 1 + additional widespread and uncontained countries and states as determined by the CDC
Hygiene	Email sent to wash hands, avoid touching face/eyes/hands, encourage sick people to work from home	Level 1 + no buffet style meals or snacks. Hand sanitizer check in all conference rooms.	Levels 1 and 2	All employees who don’t currently have a food stipend will get $15 three days per week
Internal office work	All employees in that office location come to work as usual	All employees in that office location come to work as usual Allow commuters via train or other public transportation additional flexibility - speak with manager or HR to discuss	Encourage people to come into the office, but can work from home*	All employees encouraged to work from home based on work from home guidelines*
External visitors, including candidates, in the office	All external visitors welcome as usual	All external visitors welcome as usual	All external visitors welcome, but offer a remote option to candidates	No visitors, all candidates handled via remote tools
Offsites The level is determined by the highest level of the location of the event or the location from where attendees are travelling.	All offsites allowed, keeping in mind Hygiene guidelines	All offsites allowed, keeping in mind Hygiene guidelines	Restrict offsites that include employees having to travel by airplane	All offsites canceled
High-risk groups (e.g. employees who are 65+ or living with someone who is in this group, expecting parents or those living with someone who is expecting, employees who have other health concerns related to the virus (high blood pressure, diabetes, etc.), parents who have children with school cancelations)	Same as all Level 1	Allow this group to start working from home as the situation is monitored, following work from home guidelines	Encourage this group to work from home as the situation is monitored, following work from home guidelines	N/A - everyone working from home

Additional Guidelines:

What does “essential” mean?

Essential is defined for this purpose to mean absolutely necessary for the success of an individual, the team, or a customer. You should ask yourself: