Selecting the employee’s department, e.g.“road worker”
Filling in employee’s name and contact details
A standardized and adjustable, onboarding procedure(~ check list) is automatically assigned to employee, e.g. for“road worker”
Assign certain task to delegated person(someone in HR / new manager)
Becoming a notification when chief’s next action is required
Later in the process:
Check the status of filled profile of the new employee
Add extra equipment
6
“The new employee is then notified by sms and directed to the web address to get started. Logging in is done using BankID. Already now the employee gets a customised experience.”
SMS or Email
Customized SMS or Email by use of different images for each department, e.g.“office workers” and“road workers”
Employee gets an sms on his phone containing weblink to onboarding page
Gets asked to log in with BankID
BankID
7
“The first step is to accept the contract with Svevia, and again BankID is used to do this securely and fast”
Accept contract
Easily navigable job description divided into digestible chunks
Click the bank id button(flow for bankID)
Go to screen to read through contract
Accept contract with BankID
8
“With the contract signed, the employee is asked to check if the information Svevia has registered is correct. This self-service will limit the amount of errors in our data”
Confirm information
List of registered information
Buttons to“accept” or“change” information
Home > My page
A way to navigate through sections, with relevant fields ~ similar to kin.hr
Filled and approved sections can be in some way separated from one another, so that the person does not have to click on them again to make sure that they have been filled up before.
Your profile
"Add or edit your information here, and your HR Manager will be notified of the updates. Likewise if your HR Manager makes any changes, you’ll be notified.”
Bio
“Everyone at Svevia has a story. Let everyone know yours by sharing your backstory and work history.”
Files
“Here are all of the files shared with you. Files that you need to complete are marked“Needs Completion”. Files that need to be verified by your HR Manager are marked“Needs Verification”.”
Hubspot - shared screen on Slack
Confirming all registered information
Redirection to employee’s custom onboarding account
Reviewing remaining steps and starting with updating“my page”
Redirection to review(and update)“my page”
9
“The next step is to take or upload your photo. This will be used both on your physical and digital ID06 card, as well as on the intranet”.
My page > Your Profile
Click“Upload picture” button and select picture from computer
Management’s onboarding system
SMS or Email
Accept contract
Confirm information
Home > My page
My page > Your Profile