​​Breakout Session: Teams & Personnel
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​​This breakout will focus on the partners and roles needed to make a hackathon successful

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​​Facilitators or a volunteer from the group will report out (4:00PM - Challenges/Lessons Learned, and 4:45PM - Curating and Building Solutions)

​​Emily Law, JPL (Pres of ESIP); Jane, NotreDame; Matt Abrams, INCF; Mohamed Rahman, U of Washington; Soren Scott, ESIP; Kerry, Big Data UTAH; Dan, NIH; Rene Baston, NE Big Data Innovation Hub

​​Challenges and Lessons Learned:

​​Lessons:
  • ​​Steering Committee
  • ​​Pre-seed Team
  • ​​Problems drive team composition
  • ​​Set up room by skillset…Teams can pick from skills needed
  • ​​Breakup the groups that come together (ex:  Google group joins others)
  • ​​Break out of comfort zone
  • ​​Organizers (in physical space) reach out to those less engaged
  • ​​On virtual…work with local folks
  • ​​Flesh out communication plan
  • ​​Upfront to get engagement
  • ​​After that fact to show successful output
  • ​​Make sure no media surprises
  • ​​Ex:  Big Data Utah…bad press based on sound bite taken out of context…Air Quality
  • ​​Understand what the Buzz will be based on topic of event
  • ​​Understand multiple audiences…professionals, laypeople, etc
  • ​​Well defined agenda and facilitator can be key
  • ​​But should also be prepared to depart from agenda for spontaneously generated interest groups
  • ​​Emily
  • ​​Frequently teams don’t focus on roles
  • ​​RB:
  • ​​Focus on purpose of Hackathon
  • ​​Need being served
  • ​​End users
  • ​​Matthew
  • ​​Getting buy in from end users
  • ​​Jane:  start with end users
  • ​​Matt:  But still tough to get neuroscientists to participate and give their time
  • ​​Even valuable to get feedback if they don’t actually join event
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​​Questions/Challenges:
  • ​​Serving multiple audiences
  • ​​Different communities may not speak same language
  • ​​Need pre-work/interpretation
  • ​​Bringing in External Experts
  • ​​Short periods
  • ​​Lunch and learn
  • ​​Structuring Pre-work
  • ​​Ongoing working groups
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​​Sustainability/Scaling:
  • ​​Share best practices rather than reinvent the wheel
  • ​​Make hackathon part of larger meeting…Org of Human Brain Mapping