Breakout Session: Communication & Engagement
This breakout will focus on
to” communicate and strengthen engagement
during, and after a hackathon)
Facilitators or a volunteer from the group will report out
- Challenges/Lessons Learned, and 4:45PM - Curating and Building Solutions)
Challenges and Lessons Learned:
Tool selection for communication pre-hackathon:
Ask the participants what platforms they are comfortable using.
Don’t give prescribed tool choices; ask in an open manner that provides a wide variety of responses.
As an organizer, pay attention to how much people are utilizing the pre-prepared materials. This material can be a lot of time for the organizers and you want to make sure it is being used .
Pre-hackathon engagement incentives:
Lack of structure can be scary for first-time hackathon participants.
Provide guided questions.
Get background on your participants to improve your communications with them.
Skills, industry, career stage, communication styles, etc.
Provide a tangible big-picture video or blog post.
Provide example tasks that need to be completed at the hackathon.
During the hackathon communication:
Allow for un-conference-style selection of topics to work on during hackathon.
Allows participants to work on topics they are most comfortable.
Have participants check-in 1/2 through each day to allow groups to learn from eachother, merge or pivot.
Provide a template for check-ins to make them efficient.
Support and re-enforce the Law of Two Feet.
Have facilitators practice moving between groups.
Have facilitators with groups welcome people that join.
After hackathon communication:
Provide deliverables to participants, sponsors and broad community.
Say thank you to participants and sponsors.
Highlight outcomes publicly.
Keep hackathon backchannels open for those who want to continue the conversation.
might we build / scale this?”)