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​​2019-01-23 Working Group Template

​​Organization

• ​​Gather enough interest around a topic to form a working group

• ​​Articulate the working group’s reason to exist

• ​​Talk to the core team about creating a new working group

• ​​Find 2 people to lead the team together

• ​​Draft a planning document

​​Infrastructure

• ​​Create a channel on discord

• ​​Create a GitHub organization

• ​​Create a team​ repo on the organization

• ​​Create a maintainers​ team on the organization

• ​​Ensure 2-factor auth (2FA) is required for each member

• ​​Reference the Rust Code of Conduct in the team​ repo

• ​​Create a logo

• ​​Create a twitter account

• ​​Ensure 2FA is setup

• ​​List the working-group on rust-lang.org/governance

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​​Scheduling Meetings

• ​​Create a Paper document to track meeting agenda’s (1 document for all agendas)

• ​​Agree on a regular interval to meet

• ​​How often will the WG meet?

• ​​Articulate which timezones this is for

• ​​Clarify which audience this is for (e.g. open office vs. team meeting)

• ​​Decide on whether to do video meetings or text meetings

• ​​In case of a video meeting:

• ​​Secure a method to meet, zoom.us is recommended

• ​​Secure a way to record meetings

• ​​Talk to the right people (Note(yw): I don’t know who!) to be able to upload recordings to the rustlang Youtube channel

• ​​Setup a recurring meeting

• ​​Create a GitHub issue before every meeting on the teams repository announcing the next meeting

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​​Meetings

• ​​Have someone lead the meeting

• ​​Wait for everyone to join

• ​​In case of a video meeting:

• ​​Announce the meeting will be recorded

• ​​Announce people can “video block” themselves if they do not want to be recorded

• ​​Announce when recording starts

• ​​Go over agenda

• ​​Wrap up meeting

• ​​Mention when the next meeting will take place

• ​​If video: stop recording, and upload to Youtube

• ​​If text: copy text conversation and submit a PR to the team repo for the meeting notes

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